Junior Office Administrator / Purchaser


Junior Office Administrator / Purchaser Hiring Competition No. Corp1905 ESW – IT Business Advisors July 2019

About ESW – IT Business Advisors ESW-IT is an established IT Consulting Firm providing end to end IT services and solutions to small, midsized, and enterprise businesses. At ESW-IT, we are focused on helping clients achieve their goals to drive strategic business value from IT. By combining our industry experience, technical expertise, proven implementation methodologies with the right infrastructure and tools — we can decrease costs and complexity and increase IT innovation. ESW-IT proudly promotes its Core Values of Courageous Spirit, Servant Heart, and Fun Attitude.

Our Core Values To create our core values, ESW invited Co-Workers to outline values important to them personally. This feedback was then finalized into ESW Corporate Values. Courageous Spirit: Intentionally moving forward while persevering in a positive manner.

Servant Heart: Willingness to put others ahead of ourselves while fostering fellowship with co- workers, clients, vendors and community.

Fun Attitude Approaching our lives in a way which encourages excitement, passion and enjoyment.

The Position Highlights Commitment and Term • Full-time, permanent • Hours: Monday-Friday 8 am – 5 pm, subject to change based on operational needs • Located in our Pipes office in Victoria, BC Primary Focus • Supporting Administration duties for the Office / other departments • Knowledge and some experience in purchasing is required • Complete procurement of print supplies, ensuring orders are correct as quoted and fulfilled • Shipping and Receiving • Managing inventory • Reception for couriers, walk-in customers, phone calls, etc • The successful candidate must be client centric (internal or external) and must have excellent client service skills • The successful candidate must be able to work independently as well as within a team

Skills and Experience Key Education and Experience • Minimum of high school diploma, and some purchasing experience is an asset. • Knowledge of ConnectWise Sell and ConnectWise software is an asset • Ability to and be diligent with detailed work • Must be proactive and take initiative in meeting deadlines • Able to work independently without direct supervision. • Strong verbal and written communication skills • Experience working with leading manufacturers such as, HP, Xerox, Toshiba is an asset • Knowledge of the print industry (hardware and supplies) is also an asset • Proficient in Microsoft Office, with aptitude to learn new software and systems • Solid interpersonal skills

Job Description Scope • Create quotes and place orders using industry specific software: ConnectWise Sell (formerly Quosal) & ConnectWise. • Confirm delivery & receive items for ESW Print Division • Update PO’s & sales orders to be invoiced • Physically receive and maintain Print Supplies at Victoria warehouse. • Maintain/Add Products within ConnectWise by updating status, product types and class when necessary. • Process monthly reporting as appropriate • Willing to step up and help where/as needed with other departments, and in general around the office • Monitor and maintain office equipment; inventory supplies and order replacement supplies as needed. • Other Administration duties as assigned

Working Conditions • Fast pace office work environment • Requires prolonged periods of sitting and working at a desk • Some lifting, up to 40 lbs., to move product when received (Toner, PC’s, monitors, etc.) • The successful candidate must comply with the safety standards of ESW and/or its clients.

Contacts • Daily contact with many ESW Co-workers regarding quotes and orders • Regular contact with suppliers and manufacturers to request quotes, order products, or obtain information regarding products & services • Some client contact

Reporting Relationships • No Co-workers report to the Office Administrator

Additional Comments • Professional Development is available for all team members – information from online resources, colleagues, training courses, certification training and conferences. • Background checks and other assessments are conditions of employment. • This position is eligible for the ESW Co-worker Referral Program


In your cover letter, kindly include:

• Where you saw this position advertised

• If you were referred to this position, the name of the ESW co-worker who referred you.

Only applicants eligible to work in Canada will be considered.