Project Administrator


We are currently seeking a Project Administrator for a local and privately owned Development Construction Company.

Location – Vancouver, BC
Salary Range – $40,000 – $55,000 (Pending Experience and Skill Set)

Project Administration
• Create and manage process, checklists & project documentation
• Provide administrative assistance to project, field & accounting team members
• Draft construction agreements, subcontracts, purchase orders & change orders
• Assist with submittals, site instructions, shop drawings, RFIs & change orders
• Manage forecast scheduling for in-house office & field staff
• Manage rental of small tools and equipment owned by company
• Ensure close out documentation is complete & provided to the Project Manager
• Assist Project Managers with monthly cost reporting
• Co-chair Safety Committee Meetings
• Organize safety training and document meetings
• Verify daily report, safety logs & weekly toolbox meetings are completed

• A/P data entry and bookkeeping for projects complete with job coding
• Collaborate with accounting team on project cost accounting
• Review project costs to determine variance with construction budget
• Verify that Field Purchase Orders are entered correctly & properly job coded
• Follow up on any outstanding vendor bills that do not have commitments
• Verify responses to Submittals, RFIs, Site Instructions & Shop Drawings
• Assist Estimators with trades participation during tendering
• Match Commitments (Purchase Orders & Subcontracts) with Vendor Bills
• Create Vendor Subcontracts when project commences

Required Experience & Skills
• 3+ Years administrative and bookkeeping experience preferably in construction or real estate industry
• General knowledge of commercial & residential construction
• Excellent verbal and written communication skills
• Skilled in MS Office (Word, Excel, Project, and Outlook) accounting and project management software

If you would like to be considered, please send your resumes to:

Joshua Poplawski
Resource Manager