Administrative & Executive Assistant (Part-time)



Job Description:About the Ideal Administrative & Executive Assistant:You possess excellent communication and organizational skills and are tech-savvy. You have experience in an administrative environment and if you have worked for a tech company that’s a big plus! This role is a combination of administrative tasks and executive assistance. We are looking for someone who loves wearing many hats! What We Offer Our Employees:Prevue is proud to be a casual work environment located just steps from Burrard Station in Downtown Vancouver. We work hard and always take time to celebrate our successes as a team. In 2020, our team retreats included an all-inclusive resort in Cabo, Mexico and a weekend in Whistler (including Scandinave spa, whitewater rafting, golf, bungee jumping, ziplining and gourmet dining) with the entire team and their +1s. Learn more about our corporate culture on our Instagram @prevuehr.Please note that this is a part-time role of 24 hours per week. Our office is currently semi-virtual, meaning that some days you will be working from home and others you will be required in the office. Prevue HR is fully compliant with all current BC COVID regulations for in-office staff. Other great benefits that we offer include:Full medical, dental & extended healthCasual officeGym membershipRRSP matching programBeer & wine on Fridays Responsibilities:Provide professional administrative support to the CEO & COO, including scheduling and preparing for meetings (distribute agendas, send Zoom invites or book meeting spaces, take meeting notes and minutes), booking travel arrangements, preparing and submitting expense reports/credit card reconciliations, and assisting with various correspondenceAssisting with invoice requests and billing via Stripe, QBO and HubspotAP/AR supportResearching and assisting in the preparation of grant applicationsCommission management General office management tasks (vendor management, schedule cleanings, ordering of supplies) Staff event organization (both in-person, online and retreats)Other duties as required. Required Skills and Experience:5+ years of related administrative experienceAbility to use initiative and self-managing skills to work independently with minimal direction and respond effectively to issues that ariseAbility to effectively partner with all levels of the business and develop/sustain cooperative working relationships with internal staff, clients, and external contacts. Adapt to different communication stylesExcellent command of the English languageComfortable on the phone and dealing with customers/accounts payable departments Ability to quickly grow within our evolving companyHubspot, Stripe, Office 365, Zoom, and QBO experience preferredAbout PrevuePrevue HR is more than a software company. We are a group of individuals who challenge each other to do better, are passionate about helping companies hire more effectively, and who work hard and play hard.Prevue is a leading provider of job-fit compatibility assessments that helps companies create high-performing teams by understanding what drives their employees. With over 20 years of assessment experience and 10+ million candidates assessed, our predictive tools enable people to establish the likelihood of success in an employment position.If this sounds like you, we invite you to apply now. Please note as part of our application process, you may be asked to take an assessment. Job ID: 10190415
Prevue HR Systems Inc.

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