Administrative Assistant/Receptionist

  Vancouver

Art studio in Vancouver, Canada
Located in: Boundary Plaza
Full-time work
Permanent
8 hours shift, day shift, mon-fri
Paid Time Off (PTO)
Health care plans (medical, prescription, dental, vision)
Life insurance coverage
Paid parental leave
Salary rate $43,552-$53,552 per year

Responsibilities include:

Handle administrative requests and queries from senior managers
Organizing and scheduling appointments with admin software
Planning meetings and taking detailed minutes

Job Description

Job brief

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.
What does an Administrative Assistant do?

Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we’d like to meet you.

Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.
Responsibilities

Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements

Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

All customers are required to wear a mask, curbside pickup available, common surfaces are sanitized regularly, etc.

Grow with us! Join us to become an industry expert in a fun and thriving retail company! To apply please send your resume with personal contact details!

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