Executive Administrative Assistant

  Toronto

Description

Job Description:We are seeking an Executive Administrative Assistant to join our team! You will provide high-level administrative support for Executives at our company. Responsibilities:Handle administrative needs of ExecutivesArrange conference calls and meetingsPlan work-related travel detailsMaintain and order suppliesYou’ll coordinate and manage calendar for internal and external meetings, ZOOM calls and conference calls, including room arrangements, catering, audio visual, etc.;You’ll arrange and coordinate Leadership and face-to-face meetings;You’ll arrange travel and accommodation through corporate travel provider;You’ll maintain meeting minutes, distribute accordingly and follow up on actions;You’ll perform the maintenance of various internal collaboration tools of the team, i.e., resources planning, opportunities reporting, etc;As an integral part of the executive administration team, you will be required to develop an understanding of the business and the operations to provide appropriate assistance; Qualifications:Previous experience as an executive secretary, administrative assistant, or in other related fieldsStrong organizational skillsAbility to prioritize and multitaskStrong attention to detailPost-secondary diploma in business administration or a related discipline is preferred.Proven experience as an Executive Assistant or other relevant experience providing administrative support;Advanced knowledge of Microsoft and MS 0365 applications (Word, Excel, PowerPoint, Outlook, Teams, Sharepoint, etc.);Ease in adopting new tools;Some basic book keeping experience would be a plusCan-do attitude with proactive approach to problem-solving, strong decision-making, organization, prioritizing and multi-tasking skillsDemonstrated ability to meet deadlines.Exercise mature judgement and discretion in handling confidential and sensitive information and situations;Occasional overtime may be required.​ We offer attractive pay, flexible work options, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform.Company Description:A firm specializing in mobile and web developments as well as the broad spectrum of IS/IT consulting services from enterprise architecture to in-depth technical, advanced engineering in advanced languages. Over 30 years of experience with several of our clients. Why? We deliver promises.Our clients include iHeartRadio, Rogers, NBC Universal, TMX Shorcan, Newark Public Schools, Clear Channel Communications, American Express, Foresters, Fairmont Hotels just to name a few. Job ID: 23217162
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Prometheus Software

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