Sales / Recruitment Administrator


OnSpec Solutions is a global recruitment process outsourcing solutions company. We are currently seeking a Sales /Recruitment Administrator to join our team.

We are a growing recruitment process outsourcing company that specializes in finding passive and hard to find candidates for several professional fields. These fields include IT, Executive, Medical, Finance, Logistics and Engineering. The candidate will be mainly responsible for acquiring new client accounts with businesses and assist with assessing potential candidates. The ideal candidate will ideally have 3-5 years of recruiting/sales experience. It is an asset if you have previous exposure to multiple professional fields. Key Duties and Responsibilities  Prepare, Key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports, and related material from machine dictation and handwritten copies;  Manage incoming regular and electronic mail from various accounts and coordinate the flow of information internally and with clients;  Scheduling and confirming appointments and meetings and recording the minutes of meetings with employer, clients, and others;  Maintain office inventory and order supplies when needed;  Answer telephone and electronic inquiries;  Set up and maintain manual and digital information filing systems;  Determine, establish, and follow office procedures;  Work with, guide, and train remote team of analysts;  Inventory and Equipment reconciliation – document equipment, supplies in OnSpec’s inventory, this includes counting each piece, assigning value to the equipment or supplies and keeping the company’s external bookkeeper up to date on any changes;  Administration support – work with Company, its Clients and Vendors to maintain accurate invoicing, data entry, government remittance calculations (GST, payroll etc.), support new proposal development, organize receipts for bookkeeper, track and monitor employee hours, etc;  Software Development – Support the development of OnSpec’s custom software platforms as they progress;  Out of Office coverage for Director, managing day to day activities (handling customer requests and inquiries, payroll, administration, etc);  Any other administrative and office management duties as required. Requirements  2-3 years of office admin experience;  Bachelor’s degree in any discipline;  A pro-active can-do attitude with a ‘Get Things Finished’ mentality;  Ability to work well under pressure;  Ability to prioritize and multitask;  Ability to take directions in a positive manner. Contract Term  This is a Full Time, Permanent Position. Rates  $21 per hour – annual merit increase opportunity based on annual performance reviews.  Commission and bonuses when performing revenue generating activities.