Please Note that ONLY the candidates with Real Estate Experience will be considered.
The primary duties of the Real Estate Secretary/Receptionist includes support for the branch’s agents, clients, management and peers. Working with a team of peers, the Real Estate Secretary is responsible for ensuring the efficient functioning of the front desk operations. Incumbents in this job may perform all or portions of the following duties and responsibilities.
Duties & Responsibilities: Reception duties – answer telephones, confirm appointments, greet clients/walk-ins, input messages using Quick Office Commander /Wolf Connect (internal paging system) Broker Load – input MLS listings, upload photos, scan documents, process new listing documents (price changes, extensions), etc., enter listing information and appointment instructions into Quick Office Commander (QOC) or Wolf Connect Offers – preparation of offers, amendments, waivers and other related forms/ documents (Easy Offer) Supplies – maintenance of photocopier and related supplies, maintenance of office supplies Agent activities – booking of open houses, preparation of feature sheets, photocopying and filing of all listings & legal documents Help with duties such as typing, draft letters and other documents Preparing weekly and monthly end reports Other duties as assigned Qualifications:
Minimum high school education, with a preference to college level courses/ diploma Experience in Real estate administration is a MUST Experience using WEBForms an asset Strong command in English, Hindi and Punjabi (both written and verbal) an asset Ability to multi-task Excellent organization & time management skills Superior customer service skills, including excellent telephone manner Working knowledge of MS Office (Word, Excel and PowerPoint) Experience using Quick Office Commander or Wolf Connect Experience in brokerwold knowledge
1 year experience as front desk administrator required.
The above job is for Evening & Weekends Shifts only.