Job Description:Job Summary Our company is searching for an experienced and reliable Receptionist to support the day to day office functions of our showroom. This position reports directly to the Vice President. The ideal candidate is motivated, outgoing, displays excellent* time management, is driven and is passionate!* This is an excellent opportunity to join a growing company that cares about their employees and customers. If you are a go getter and have excellent customer service skills this is the position for you! Responsibilities & DutiesSetting face-to-face appointments for design consultants. Answering all In-bound phone callsFollowing a scripted process to facilitate a business conversation with home ownersKeeping records of calls completed and successful appointments setPoint of Contact for walk-ins to Showroom along with keeping it presentableAnswer phone inquiries, direct calls, and provide basic company informationProactively manage calendars, organize meetings and appointments of Design Consultants and ExecutivesRemind Executives & Design Consultants of important tasks and deadlines with sufficient notice if presentation materials need to be prepared in advance; assist with finalizing materialsKeep Executives & Design Consultants on track with daily meetings and schedules; proactively revise schedule and calendar throughout the day as needed to deal with unexpected calls and conferencesComfortable performing clerical duties, taking memos, maintaining files, and organizing & creating documents in word/excel/power point; photocopying, faxing, collating, etc., as neededPrepare reports, presentations, and data, as well as maintain files, records, and correspondence for meetingsCreating additional revenue by completing daily marketing opportunitiesUphold a strict level of confidentialityEntering information on company forms and computer systemsMust be available to work 2 Saturdays a month to cover showroom hours (showroom is open 4 hours every Saturday) Qualifications & SkillsExcellent written and verbal communication skillsPhone skills & responsibilities a must – Great phone voice!Excellent communications and customer service skills are requiredHigh organizational skills are requiredA positive attitude and the ability to build relationships a mustProficient Microsoft Word & Excel skills and Quick Books, with an ability to become familiar with firm-specific programs and softwareStrong organizational, time management and problem-solving skills with impeccable multi-tasking abilitiesFriendly and professional demeanorThe ability to flex and learn new processes along with an attention to detailsBasic computer skills are necessaryStrong persuasion and influencing skills are desiredMust be motivated to learn and take initiativeSense of design with color and styles Additional Application Requirements To submit a complete application, you must submit a resume. Job Type: Full time/ 40 hours a week Experience:Time Management: 3 years (Preferred)Personal Assistant: 1 years (Preferred)Basic Computer Skills: 5 years (Preferred)Customer Service: 3 year (Preferred) Job ID: 46377935

View original article here Source