Specialized Real Estate Team Assistant


The Upgrade Life Group is a virtual Team of real estate agents throughout North America and around the world – all united by a common team leader based in Calgary, AB. With over 10 years experience selling real estate at a high level with up to four admin staff, the Upgrade Life Group is a fun, dynamic, positive and rewarding experience for administrative staff. We offer flexible work hours, the ability to work from home, and use of the latest technology in business.

Job description

The position is for an “Agent Success and Onboarding Concierge” – an administrative support position in the real estate industry. This candidate will provide a VIP experience for real estate agents who are transitioning from another real estate company to our organization. This includes administrative tasks, scheduling, marketing support, technology integration, and database management. Administrative support will also be provided to the Upgrade Life Group team leader.

This fast-paced and high-energy position is ideal for someone self-disciplined and able to work from home or remotely. A professional demeanor and someone who loves excelling at a high level would be ideal for this position.

Due to the nature of the real estate industry, time flexibility is required of the candidate with the occasional evening and weekend hours. In response, we offer flexible full-time hours (40 hours per week) with some flexibility during weekdays.

This is a full-time position with starting salary between $18-25/hr depending on experience.

The Agent Success Concierge is responsible for the following:

Supporting and communicating with real estate Agents in our extended real estate organization – with Agents throughout North America and around the globe.
Following and fine tuning the Trello boards with processes and tasks for each agent who is onboarding.
Assisting real estate agents with listing transfers, license transfers, and launch
Schedule appointments and Zoom meetings
Manage a Calendly calendar
Billing and invoicing
Coordinating signage, branding, and marketing for Agents
Some basic social media posts and tasks
Ongoing communications with real estate agents
Updating company goals
Confirming appointments
Working with PC and Mac platforms
Creating processes from basic instructions
Updating and maintaining an online company manual
Ensuring Agents are acknowledged for achievements, birthdays, anniversaries, etc.
Working with our VA (Virtual Assistant) on tasks
Communicating and masterminding with our Marketing Coordinator
Other skills that would be an advantage include:

Knowledgeable in both PC and Mac platforms
experience with Trello and Google Forms
Ability to speak other languages to serve our global Agents (Spanish, Hindi, Punjabi, Mandarin, or other)
To apply, please submit:

Resume, cover letter, references and salary expectations. Only candidates with these four items will be considered. Only those being considered for the position will be contacted for an interview.

Position to start ASAP and this posting will be taken down as soon as the position is filled.

Application deadline: 2021-05-03

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