Records Clerk – Contract Opportunity


Records Clerk
Location: Calgary
Duration: 1 year + possible extension
Pay: $15/h

This position is responsible for performing clerical duties related to relevant stages of the Records Lifecycle. These stages involve the Capture, Storage, Management, and Maintenance of Company records; including, but not limited to, records intake and inventory, data entry, indexing and scanning, managing offsite storage, responding to records requests, and enhancing records-related metadata.
• Follow policies and confidentiality mandates to safeguard Company data and information
• Assist with the management and routine assessment of departmental inventory and supplies
• Record clerk activities, tracking, and reporting progress, as required
• Actively participate in Company core value and safety activities
Records Capture/Storage/Archival
• Process, file, and organize records according to Company specifications in both electronic and physical filing systems
• Index records by inputting associated metadata into both electronic and physical filing systems according to Company procedures
• Accurately capture digital records images through scanning
• Collaborate with other departmental personnel for records relay to and from offsite storage
• Assign and apply nomenclature according to established Company specifications
Records Management/Usage
• Research records upon request and maintain a chain-of-custody through designated process queues to ensure no records are lost or misplaced and that they are returned when borrowed
• Provide customer service when fulfilling records requests while also following Company specifications
• Compose correspondence to external and internal parties, as needed
Records Maintenance/Disposition
• Perform special records-related data scrubbing assignments, as needed
• Under guidance from enterprise personnel, adhere to records retention and disposition specifications

• Proven experience as a Records Clerk
• 5-10 years of records clerk/filing experience.
• General knowledge of the Records Lifecycle, records filing and retrieval, and retention
• Excellent organizational skills and demonstrated attention to detail
• Experience utilizing the Microsoft Suite of applications (i.e. Word, Excel, Outlook, etc.)
• Experience or skills in using general office equipment, including telephone systems, copiers, and scanning machines
• Physically able to lift up to 25 pounds
• High school diploma or equivalent

Please email your resume to

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